Terms & Conditions

Dojo Director is provided to support academy administration and member services. You may use the platform only for lawful purposes connected with academy activities and in line with any instructions given by your academy.

We may update, suspend or withdraw features where needed for maintenance, security or improvement of the service.

Academies are responsible for the accuracy of data entered into the platform and for complying with applicable laws relating to their members' information.

Each academy is responsible for the information it enters into the platform, including class schedules, membership records, instructor assignments and communications with members.

Academy administrators must ensure that staff with access use the platform appropriately and only for legitimate academy purposes.

Academies remain the Data Controller for their member information. Dojo Director acts as a Data Processor where applicable. Further information is available in the Privacy Policy.

Students and members may be given access to parts of the platform such as the member portal, class booking, messages and academy information relevant to their membership.

Access is provided by the academy. If your membership ends or is paused, your access may be restricted or removed by the academy.

Class booking, attendance registers and related features are provided to help academies run their timetable. Bookings and attendance records may be used by the academy for administration, safety and membership management.

Booking availability, cancellation rules and attendance policies are set by the academy. Dojo Director does not guarantee that a booked place will always be available if academy rules, capacity or operational changes apply.

You are responsible for keeping your login details secure and for activity carried out through your account. Do not share passwords or portal access with anyone else unless the academy has authorised you to do so.

Tell your academy promptly if you believe your account has been accessed without permission.

You must not:

• misuse the platform or attempt to access data you are not permitted to see;
• upload false, misleading or harmful information;
• interfere with the security or normal operation of the service;
• use the platform in a way that breaches applicable law or academy rules.

Academies and users should keep personal details, emergency contacts, membership information and other records as accurate and up to date as reasonably possible. Dojo Director relies on the information entered by academies and users.

We aim to keep Dojo Director available and reliable, but we do not guarantee uninterrupted or error-free operation. Planned maintenance, technical issues or circumstances outside our reasonable control may affect access from time to time.

To the fullest extent permitted by law, Dojo Director is not liable for loss or damage arising from academy decisions, incorrect information entered into the platform, missed classes, booking changes, or indirect or consequential loss connected with use of the service.

Nothing in these Terms excludes or limits liability that cannot be excluded or limited under applicable law.

We may update these Terms from time to time. Updated Terms will be published on this page. Continued use of the platform after changes are published means you accept the updated Terms.

If you have questions about these Terms, please contact your academy in the first instance.

Platform enquiries: admin@kingstonjiujitsu.com